Do function venues still matter, given the current global situation? Will the event industry rise from the ashes after the onslaught of the pandemic? These are valid points, especially since everyone is longing to celebrate the way they used to. In this article, we take a deep dive into all these questions. Furthermore, other salient details are also supplied for everyone’s reference. Read on to learn more about venues and the event industry in general. Let’s begin.
Event Venues: Why is it still on the rise?
The Pandemic Effect
The pandemic has put a stop to many things. But, one of the hardest hit is the events industry. Venues that host functions, concerts, and other gatherings have been struggling to stay afloat as the world comes to grips with the new normal.
Pre-pandemic, function spaces were some of the most popular places to be. They were bustling with people and filled with energy. Now, many of these venues are struggling to stay open. This global catastrophe has forced them to change the way they do business. Unfortunately, many of them weren’t able to keep up.
Event spaces are an important part of the fabric of our society. They bring people together for special occasions. These venues also provide a place for us to let loose and have fun. We need them, but they’re struggling to survive. If we want to keep these around, support is badly needed. Therefore, we must continue going to functions even if it looks a little different these days.
The world is slowly opening up. Events and other celebrations are on the rise once again. This is such good news, especially since we’ve been locked down for so long. It’s time to take on the world again- one event at a time (of course, still with precaution). With our celebration comes the rise of a fallen industry. Now, the events industry is coping slowly but surely.
Why are event venues still relevant?
These spaces mean so much to all of us. Such places have been witnesses to our celebrations, milestones, and other unforgettable memories. Here are some of the reasons why function or event venues still hold importance:
1) Provides a physical space for people to come together and interact. This is increasingly important as people spend more time in front of their smartphone screens.
2) Creates a sense of occasion and excitement around an event. This makes it more special and memorable for attendees.
3) Creates unique experiences that cannot be replicated online. For example, you can have a themed event to create a particular atmosphere.
4) Great way to network and meet new people. This is important for businesses but can also be beneficial for individuals.
5) An effective marketing tool. They raise awareness of your brand and generate positive publicity.
6) Source of revenue for businesses. If you charge for tickets or hire out the corporate function venue for events, this boosts your bottom line.
7) Help to build relationships with clients, suppliers, and other important business contacts. This can make it easier to do dealings and transactions in the future.
8) Provide valuable experience for staff and volunteers. A great example of this is running a charity event. It’s a way to get people involved in the community. At the same time, it develops new skills such as social interaction and volunteerism.
9) Event venues can be fun! If you choose the right one, attendees are likely to have a great time and remember the event fondly.
Bars, Pubs, and Clubs
Bars
There are many bars that are popular venues for special events. If you are looking for a place to host a private party, consider renting out a bar. It is a great way to have an intimate gathering with your closest friends. Many bars offer special packages that include food and drink specials. Even better, they can even give that well-deserved VIP treatment for both you and your guests. If this is something interesting, contact your local bar to enquire about their rates and availability now.
Pubs
There are a few things to keep in mind when planning a special event at a pub. First, it is important to book your event in advance. This ensures that the chosen venue is available on the desired date and time. It is also important to discuss your event’s requirements and specifications with the staff in advance.
This way, they have adequate time to prepare. At the end of the day, their goal is to ensure that everything runs smoothly on the big day. Finally, be sure to let your guests know that the event is at a pub. Doing so lets them dress appropriately and be prepared for a night of fun.
Clubs
Clubs are a popular venue for special events, from birthday party venues to even bachelor parties. But what makes a club the perfect place to host a party?
For starters, clubs usually have a dance floor and music booth, which gives a party atmosphere. Additionally, most of these places have a bar area where guests can have as many drinks as they want. Even better, many clubs offer VIP areas or private rooms that can be rented out for more exclusive gatherings.
So if you’re looking for a festive place for your special event, consider checking out a local club scene. With their great amenities and atmosphere, these venues are sure to make your event one remember!
Usual Price Range of these Venues
The cost of renting pubs or clubs for a special event can vary greatly depending on the location, size, and amenities of the venue. Typically, prices range from $500 to $5,000 per event. However, some venues may charge more or less depending on the specific event requirements.
For example, a large venue with a full kitchen and bar service may cost more to rent than a smaller space with limited amenities. Additionally, the day of the week and time of year can also affect rental prices. Venues that are in high demand or located in major metropolitan areas may charge higher rates.
When renting a pub for a special event, it is important to work with an experienced coordinator to ensure that all of your needs are met. The coordinator can help you select the perfect club or pub for your event. Even better, they can negotiate a reasonable price.
The professional may also help customise a rental agreement that outlines all of the terms and conditions of your event. These factors include the time the venue is used, special requirements/demands, and the rental fee. By working with a professional, you are one step closer to having a special and successful event.
Restaurants
Events at restaurants
Wine Dinners: Many restaurants offer special wine-pairing dinners. They often feature a guest winemaker or sommelier.
Beer Dinners: Similar to wine dinners, these events feature pairings of beer and food created by the chef.
Farm-to-table dinners: These events showcase the restaurant’s commitment to using fresh ingredients. They do so by featuring a menu made entirely from items sourced from nearby farms.
Cooking classes: Many restaurants offer cooking classes led by the chef. This gives attendees a chance to learn about the culinary process. Even better, they get to create dishes themselves.
Private dining: A number of restaurants offer private dining options for groups. Whether it’s for a business meeting or a special occasion, it’s a good choice.
Live music: Different restaurants feature live music on certain nights. It can range from local bands to well-known performers. This is precisely why they never fail to draw in crowds from all over the community. It also becomes a good avenue to bring everyone together for a night of camaraderie over great sounds.
Happy hour: Who doesn’t look forward to this? Happy hour slashes most drinks and appetisers to almost half during certain hours. No one wants to miss out on that. Well, it’s great to know that most restaurants offer some irresistible specials to entice more customers.
Birthday Venues: Restaurants will remain an eternal favourite spot for birthday party venues. Not only will it save you from doing dishes, but the awesome menu is befitting of a celebration! The fact that the party will be there makes everyone giddy with excitement. Absolutely everyone looks forward to it.
Anniversaries: No one can resist a restaurant’s romantic charm, right? This is only one of the many reasons this place is a good venue for this kind of celebration. It makes the event a little bit more special because of the ambience, music, and succulent dishes.
Wedding receptions: Restaurants make an ideal setting because they can accommodate large groups of people. This venue also provides a wonderful setting for celebrating the big day.
Corporate events: Many businesses hold corporate events in restaurants as they provide a professional setting for meetings and presentations.
Family gatherings: Restaurants are also a great choice for family gatherings for their comfortable setting. It allows family members to casually (and emotionally) catch up with one another.
Usual Price Range
The cost of having a party in a restaurant can vary depending on different factors. It may include the size of the venue, menu, and special requests. On average, a small one might charge $50-$100 per person for food and drinks. Meanwhile, a larger venue could charge $200-$300 per person. Additionally, most restaurants require a deposit in order to book the space. Finally, gratuity is often not included in the total cost of the event. So, be sure to factor that into your budget as well.
Hotels
Events at hotels
Many different occasions can be celebrated in hotels. No matter what the occasion, most of these places have a variety of packages and services tailored to your specific needs. Here are just a few of the most popular occasions that are often celebrated in this venue:
Wedding Venues: One of the most popular occasions for which people book hotel function halls. Many offer wedding venue packages that include everything from the rental of the event space to catering. Some even offer on-site coordinators who plan every detail of your special day.
Anniversaries: Another popular reason for choosing a hotel for a venue. Many hotels offer special anniversary packages that include Champagne and flowers. They also have a special romantic dinner for two. Should you wish to share this moment with special people, they have function rooms available. It can accommodate a group of 20 or 200!
Business Functions: Business functions are often held in hotels because of the convenient location and the variety of amenities offered. From board meetings to company parties, most of them can be easily accommodated in a hotel setting.
Company Parties: Company parties are another great reason to book hotel rooms. Most hotels have event spaces that can be rented for private parties. Many also offer catering in south east Melbourne. Whether you’re throwing a holiday party or a summer barbecue, booking a hotel function room can make your company event a success.
Usual Price Range
The average price range for events in a hotel function room varies. However, halls typically cost between $200 and $2,000 per event on average. For more luxurious hotels, expect the price range to be much higher. But don’t let this discourage you. Know that there are often discounts and packages available. You just have to check on your desired venue hire in advance.
When booking a hotel event space, it is important to consider the price per person. For the most part, this can often be more expensive than renting an entire room. Most can accommodate between 50 and 200 people. Therefore, the price per person will vary depending on the size of the group. It is also recommended to factor in other additional costs. These include food and drink, as these can add up quickly.
Conference Centres
Events at Conference Centres
There are many different types of events that can be held in conference halls/rooms. Some of the most common include:
- Business meetings and conferences
- Training workshops and seminars
- Product launches and trade shows
- Company parties and team-building events
- Community forums and public meetings
These venues typically offer a variety of different-sized rooms to accommodate groups of all sizes. They also offer catering services and other amenities to make your event run smoothly.
Usual Price Range
Conference centres typically charge by the hour, with rates varying depending on the time and day of the week. For example, rates may be higher during peak hours or on weekends. Event organisers should contact the venue directly to get an accurate quote for their event.
Rates may change based on the size of the event and the facilities required. For example, events that require the use of the centre’s audio-video provisions may be charged a higher rate. This is different compared to those that do not require any equipment.
Finally, the cost may also vary depending on the location of the venue. Places in major cities or tourist destinations are more expensive than those in smaller towns.
Sports Clubs
Events at Sports Clubs
Many different occasions are held at sports clubs. Some of the more common ones include:
Tournaments: These are held regularly and involve teams from all over the area competing against each other.
Championships: These happen perhaps once a year. It involves the best teams from the league competition playing off against each other.
Friendlies: These are matches that are played between two teams that are not in competition with each other. They are often used as a way for teams to test new players or try new strategies.
Training sessions: These are done on a regular basis and involve the players practising their skills and techniques.
Coaching clinics: Often a program launched by professional coaches to provide an opportunity for players (from beginner to advanced) to learn from them.
Social events: These are held on a regular basis to provide a venue for players to socialise with each other. Such events can include BBQs, parties, and other activities.
Usual Price Range
The cost of an event will fall somewhere between $50 and $500. Of course, there are always outliers. Some events may cost more or less than this range. Nevertheless, this range presents an average expense of an event in a sports club. Remember to factor in the people attending the event. It is common knowledge that more attendees translate to a higher overall cost. On the other hand, if you are expecting a smaller turnout, you may be able to save some money by scaling back.
Finally, the time of year can also affect the pricing. For example, events that take place during the summer months are typically more expensive. This is because there is more demand for event space during this time of the year. Therefore, it may be best to plan a sporting event during the off-peak season to save money. Of course, this is only the case when you are tight on budget.
Art Galleries
Events at Art Galleries
There are several common occasions that are often held at art galleries. These can include:
- Private viewings for select groups or individuals
- Exhibition openings that are open to the public
- Recitals or other performances
- Talks or lectures by artists, curators, or other experts
- Film screenings
- Classes or workshops
Some Art Gallery Event Reminders
For private viewings, ensure that only those invited are allowed in. For public events, it is crucial to promote the event ahead of time. Also, there has to be adequate staffing to manage the crowd. In addition, advanced contingency planning is warranted. This is to immediately act on unexpected issues such as damage to artwork or disruptive behaviour by attendees.
No matter the type of event, it is recommended to consult the gallery representatives. They are sure to provide valuable insights on having a smooth and seamless event. Now, this step becomes a lot easier and more manageable if you are working with an event planner.
Usual Price Range
There are a few general price ranges for an event in an art gallery. Small events such as talks or workshops may cost around $10 to $20 per person. Bigger events such as exhibitions may be between $30 and $50 per person. Festivals or conventions, on the other hand, may cost $100. Of course, this is just a general representation. Note that the actual price depends on how you intend to use the gallery. So, be sure to check with the management beforehand to get an accurate costing.
Tips for Organising Successful Functions
Here are some helpful tips that you can refer to when organizing events and other functions:
- Define your objectives and target audience. What are you trying to achieve with this event? Who do you want to reach? Answering these questions will help narrow down your scope and ensure that your event is focused.
- Choose a suitable venue. The function venue in Melbourne you choose will have a big impact on the overall tone and feel of your event. Therefore, it’s important to pick somewhere that’s appropriate and convenient for your guests.
- Plan your budget. Before you start booking any suppliers, it’s essential to know how much money you have to work with. This helps avoid overspending.
- Create a timeline. Once you have an idea of what you want to achieve, you can start putting together a timeline for your event. This will help you stay organised for the seamless execution of plans.
- Book your suppliers. Once you have a clear idea of what you need, it’s time to start booking your suppliers. This includes everything from caterers to entertainment.
- Promote your event. Once everything is in place, it’s time to start promoting your event. This can be done through traditional methods such as flyers and posters. However, a great promotional activity must utilise social media and other online channels.
- Evaluate your event. After your event has taken place, it’s important to take some time to evaluate it. This will help you identify what worked well and what could be improved for next time.
In conclusion
Venue hire in eastern suburbs of Melbourne can be a great way to add excitement and variety to your event. By careful and in-depth planning, you can have a space that’s best suited for your needs. Whatever your event is, you can have it at the venues listed above. Even better, you already know how to have a successful event! So, what are you waiting for? Get in touch with your venue of choice now before it gets fully booked!
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